Privacy Policy
Last updated: 22 October 2026
Glass-Care (Green Light for Advanced Solutions in Stained Glass Conservation and Application of Research and Education) is an MSCA Doctoral Network funded by the European Union under Horizon Europe (Marie Skłodowska-Curie Actions, grant agreement No 101311557). The project safeguards Europe’s stained-glass heritage by combining advanced imaging, spectroscopy, green chemistry and digital tools, while training 15 doctoral candidates.
The project is coordinated by Vrije Universiteit Brussel (VUB), B-PHOT Brussels Photonics, Pleinlaan 2, 1050 Brussels, Belgium, which acts as the data controller for the processing of personal data collected via this website, glasscare.eu (“we”, “us”, “our”). We are committed to protecting your personal data and respecting your privacy, in line with the General Data Protection Regulation (GDPR).
1. What data we collect
When you use our contact form, we collect:
- Name
- Email address
- Function / role
- Organisation
- The content of your message
When you browse our website, we collect technical data such as your approximate country location, browser type, device type and pages visited, using Matomo Analytics (see section 3).
2. How we use your data and on what basis
| Purpose | Legal basis (GDPR, Art. 6) |
|---|---|
| Responding to your enquiries and providing information about the Glass-Care project | Your consent, given when you submit the form |
| Analysing website traffic and improving our content | Your consent (where cookies are used) or our legitimate interest in running a well-functioning website |
We do not sell your data, use it for marketing, or use it for profiling or automated decision-making.
3. Cookies and analytics
We use cookies to make our website work properly and to understand how it is used. We use Matomo Analytics, a privacy-friendly analytics tool that we host ourselves. Your IP address is anonymised, and the analytics data stays on our own servers: it is not shared with Matomo or any other third party.
When you first visit our site, a cookie banner gives you the option to accept or refuse non-essential cookies. Details of the cookies we use can be found in our Cookie Policy.
Our website contains links to our social media pages. These are simple links: no social media plugins or tracking are loaded on our website. Once you visit a social media platform, that platform’s own privacy policy applies.
4. How we store your data
All data collected via this website, including contact form submissions and analytics data, is stored securely on servers provided by Infomaniak, located in Switzerland, a country recognised by the European Commission as providing an adequate level of data protection under the GDPR.
5. Sharing your data
We only share your data where necessary to operate our website, with our hosting provider Infomaniak. Infomaniak acts as a data processor under the GDPR and is bound by data protection obligations.
Where your enquiry concerns the work of a specific Glass-Care partner, we may forward it to that partner organisation, solely to answer your question.
6. How long we keep your data
- Contact enquiries: up to 2 years after our last exchange with you, unless a longer period is needed to follow up on your request.
- Analytics data: until a year after the end of the project, in anonymised form.
7. Your rights
Under the GDPR, you have the right to:
- Access your personal data
- Request correction or deletion of your data
- Restrict or object to the processing of your data
- Receive your data in a portable format
- Withdraw your consent at any time, where processing is based on consent (this does not affect processing carried out before withdrawal)
To exercise these rights, email us at info@glasscare.eu. You can also contact VUB’s Data Protection Officer at dpo@vub.be.
If you believe your data is not being processed correctly, you have the right to lodge a complaint with the Belgian Data Protection Authority (Gegevensbeschermingsautoriteit / Autorité de protection des données), Drukpersstraat 35, 1000 Brussels, contact@apd-gba.be, www.dataprotectionauthority.be.
8. Changes to this policy
We may update this privacy policy from time to time, for example when we add new features to the website. The date at the top of this page shows when it was last updated.
9. Contact us
For questions about this policy or your data, contact us at info@glasscare.eu.